Peacherine Ragtime Society Orchestra

Programs offered include: Peacherine's Stage & Screen Spectacular, Arts in Education Programs, Holiday Programs (Spooky Silents: A Silent Film Halloween, Christmas at the Silent Movies), Silent Films with Live Orchestra, Ragtime Concert programs, and more! Masterclasses, lectures, and residencies also available.

For all booking inquiries, please contact the team at Harmony Artists:
Website: https://www.harmonyartists.com
Email: contact_us@harmonyartists.com
3575 Cahuenga Blvd. W, #560
Los Angeles, CA 90068

Phone: 323-655-5007
Fax: 323-655-5154

Technical Requirements:
9 Straight Backed Chairs, 2 Stools, 13 Music Stands with 15 Music Stand Lights, 1 4’x6’ rug for drummer, 1 Baby Grand Piano or similar, tuned to A=440 before the show, 2 Microphones (Lavalier preferred, handheld cordless second choice) with stands if wired/ handheld, Extension cords and power strips to plug into house power.

For tours basing out of Annapolis, MD, Peacherine will provide its own vintage drum set and hardware. However, percussion needs will be discussed with venue upon booking of the program. In many cases, a drum set will need to be provided. If Percussion is to be provided: 1 Drum Set with kick drum, drum throne, bass drum pedal, snare stand, 2 cymbal stands, 1 percussion table, 1 glockenspiel (bell kit) with single tier X stand.

As requested: 1 26” timpani, 1 29” timpani.

Peacherine will provide our vintage snare drum, cymbals, Chinese tom tom, and sound effects to complement the requested hardware/instruments above.

For any film program, the additional is requested:
One high quality screen, hung behind and above orchestra.
One high quality projector with connection to both computer and Blu-Ray Player for video playback. Pre-show slideshow will be provided in Microsoft Powerpoint format. Film will be provided in Blu-Ray, DVD format, or as a digital file as requested.
1 Projectionist/computer operator to run slide show and Blu-Ray Player/Computer hookup.
Please note: If floor level orchestra pit is available (or area in front of stage appropriate for ensemble), PRSO prefers to perform in them for silent film programs, so that orchestra and conductor can be visible while program is running. If no floor level pit is available, ensemble must be placed on stage below and in front of screen.

Our standard stage set up for programs is:
2 Violins, Viola, Cello, Bass, Flute, clarinet, 2 cornets, trombone, drums, conductor (doubling piano), and, one to two vocalists.
Smaller ensemble set-up includes:
Piano, Violin, Cello, Flute, Clarinet, Cornet, Drums, and vocalist.

Staff:
House will provide staff to operate stage lighting, sound, and projection as needed per program.

Sound & Lighting:
Best available stage lighting . Generally the orchestra plays against a general stage wash, a blue hue is preferred. Lighting will be discussed during the soundcheck.
For film programs, stage wash is on when the orchestra is not actively accompanying a movie. When films are being run, orchestra will perform with house lights and stage lights down.
One spotlight for orchestra conductor is requested. Spotlight will also double for vocalists and solo pianist when they are on stage.

Films:
All films will be provided to venue the day of the program in DVD, Blu-Ray, or digital format. Orchestra leader will provide backup copies of films in case of disc/image failure. Projectionist/ technician will need to experiment with film to maximize image and quality of image on screen. Please note: all films are generally presented in 4:3 format, 1:33:1 aspect ratio. Films can be sent in advance on a case-by-case basis.

Film Licensing Rights:
Most films screened by the Peacherine Ragtime Society Orchestra are in the public domain. However, several film programs do require the presenter to license the restorations of the film. Presenter will handle any film licensing rights, and orchestral staff will provide contact point to appropriate licensing company.

Access to venue/stage:
We will require a soundcheck before every performance. Soundcheck will last between 30 minutes and 120 minutes depending on program and routing, plus setup.
Access to venue is requested up to 6 hours before showtime.

Arrival:
Please provide detailed directions in English at least two weeks before the date of the show with the complete address of the venue and a telephone contact. We will need a safe space to park 3-4 cars close to the venue. The promoter or another person should be at the venue at arrival time. Orchestra director will be in contact with presenter and technical director if any delays or alterations to arrival time need to occur.

Food & Drinks:
- Venue will provide mixed fruit bowl, veggie plate, and cookie plate for company of 13-15
- Coffee (both regular and decaf), hot tea, and soft drinks (a selection of Coke, Diet Coke,
Sprite, etc) for backstage for a company of 13-15
- Minimum 18 bottles of non-carbonated water for stage and backstage. Please have at least
four (4) bottles of water at room temperature per vocalist

Backstage:
Presenter will provide at least two (2) private dressing rooms, which are to be clean, dry, well lit and air conditioned. A green room is also requested for the musicians to relax before and after the show. Preference would be to have some sofas, tables, chairs, a mirror and sink if available.

Hotels:
At its sole expense, venue will provide 7-8 hotel rooms within reasonable distance from the venue, up to 3 singles and then doubles for the balance of the company, number depending on program to be performed. Alternatively, venue can opt for hotel room buyout of $700 USD.

Merchandise:
One 6’ table with tablecloth for our merchandising to placed in the lobby. Merchandise table is to be staffed before, during and immediately after the program. Venue staff (one or two people) are to run all merchandise sales and to provide their own bank. If necessary, orchestral personnel can run merchandise sales, please coordinate in advance with orchestra director.

Complementary Tickets
Venue is to provide up to 10 complementary tickets per performance. Any unused tickets will be returned to venue to sell no less than 4 hours prior to curtain.

Advertising and Promotion:
PRSO will send you promotional material, including audio, video, photographs, etc. for advertising purposes. Venue will use their own graphic designer to create any ad mats and other materials. All marketing must be approved by PRSO.

No restrictions on travel, please contact us for current availability.